2014 Tax Deadlines & Tax Organizer

Happy New Year! I hope 2014 was a wonderful year and that 2015 is even better.

Below are some important dates to calendar for 2014 taxes:

JANUARY 15th, 2015:  final 2014 Estimated Tax Payment Due

FEBRUARY 2, 2015: 1099 filings due to recipients (for business and self employed folk) In order to meet this deadline, I will need completed W9s by January 15th, 2015.  As a general rule, you should issue a 1099 to each person you have paid at least $600 in rents, services (including parts and materials), prizes and awards.  Here is the link to the IRS Form W9.

MARCH 16, 2015:  corporate tax returns due (S-corporation and C-corporation).  In order to meet this deadline I will need a backup of your company’s books and all supporting documentation by March 1, 2015.

APRIL 15, 2015:  individual, partnership, estate and trust returns due.  In order to meet this deadline I will need all your tax documentation by April 1, 2015.

Here is the 2014 Tax Organizer.

Should you have any questions please let me know.

Thank you!valley

Happy New Year!

This is the part of the year that I like to encourage you all to do a few things:


  • TRACK YOUR MILEAGE! No seriously, write it down, keep a log, download an app, buy a new pretty book to keep in your car – however you do it just make sure it gets done. Your log should contain the date, the place of travel and the purpose of the trip.  Like So: 2015BusinessMileageLog-Sheet1-2  For 2015 the standard mileage rate for business miles driven is 57.5 cents per mile.
  • SAVE YOUR RECEIPTS! The more evidence you have to support a business deduction the better.  I like to carry a seperate wallet in my purse that my business credit card & checkbook lives in – when I pull out my card so comes the wallet and the receipt for that purchase goes directly into a pocket there. Or if you prefer not to keep all that paper about you can take a photo of your receipt and upload it to our shared dropbox folder.  Let’s work together to set up a system that works for you.


  • SET UP A RETIREMENT ACCOUNT if your employer offers any sort of retirement savings – take advantage of it! increase your personal monthly contributions even by just a wee bit for 2015.  If you are self employed – set up your own account and make it a goal to contribute a regular monthly amount all year long.  If you would like to work with a financial planner contact me for a reference.
  • SAVE DONATION RECEIPTS when you get that new years need to clean out those closets, garages and basements and you haul all that nice stuff off to your favorite non-profit ask those guys for a receipt! You should write in the value and a description of the goods donated.  Put it in a handy dandy tax documents folder to give to your favorite LTC come year end.   The Goodwill offers this guide:



End of Year Charitable Contributions

Charitable contributions can be a great way to help reduce your tax liability and to support education, research, the arts and those less fortunate.  You have until December 31st 2014 to make a donation and claim it on your 2014 Tax Returns.  Donations must be made to a qualified nonprofit organization.   Some MM favorites:

Yale Union
PDX Pop Now!
Siren Nation

You can also take advantage of the Oregon Cultural Trust‘s OR tax credit.

Remember to save your receipts for donation of goods to qualified nonprofits (like Goodwill) as those are also tax deductible.  You need to be sure and fill in the description and value of the goods on your receipt.   Here is a link to the Goodwill Valuation Guide.



1099 Filings

A reminder to business owners that you should be gathering up W9s in order to issue 1099s in January.  As a general rule, you should issue a 1099 to each person you have paid at least $600 in rents, services (including parts and materials), prizes and awards.  If you have any questions about whether or not you are required to issue a 1099 please contact us.  (marian@magnoliamgmt.com or meagan@magnoliamgmt.com)  1099s are due to the recipients on February 2nd, 2015 and due to be filed with the IRS on March 2nd, 2015 if paper filing or March 31st 2015 if e-filing.

Here is a link for the Form W9:  http://www.irs.gov/pub/irs-pdf/fw9.pdf

June 15th Estimated Payment

A reminder to all you self employed folks that you should make your 2nd quarter estimated tax payments on or before June 15th, 2014.

It is likely that if I prepared your 2013 tax returns and you are required to pay estimated taxes I have already prepared your payment vouchers and given those to you.  If you have any questions about whether or not you should be making a payment just send a note to marian@magnoliamgmt.com

Or for further reading on the matter: http://www.irs.gov/Businesses/Small-Businesses-&-Self-Employed/Estimated-Taxes


Address & Phone Number Change

My home office has moved! Updated mailing address is:

42581 SW Fort Hill Rd
Willamina OR 97396

In addition – my phone number has changed to 503.876.8660.  You will still be able to reach me at the old line for a few months but please update your records.


<3 Marian

City of Portland Arts Tax Reminder

Hello Dear Ones – this is a friendly reminder that you should file and pay your City of Portland Arts Tax by April 15th, 2014. The tax is $35 per person and is filed by the household. It’s super fast and easy!


And as always, if you have any questions just send me a note: marian@magnoliamgmt.com


Happy New Year!

Happy New Year! We are ever so looking forward to the new year, all fresh and clean and brimming with possibility, organization and matching file folders.  2013 was an exciting year for Magnolia Management – Meagan Hardy joined the business as official bookkeeping darling, we moved into a new office in NE Portland and Miss Marian received her Tax Consultant License.  Now, we dive into tax season with sunny optimism, a project management system and bigger, better brains.

You can download our tax organizer HERE.

If you have independent contractors we can file 1099s for you! You should have a Form W9 on file for each contractor.  You may also need to issue 1099 for rents paid, legal fees and professional fees.  If you have specific questions about this just let us know.  1099s should be sent to the recipient by January 31, 2014 and filed with the IRS by March 31, 2014.

corporate tax returns are due March 17, 2014 and in order to file your returns by that date we’ll need all tax documents by March 1, 2014.

Individual, Partnership, Estate and Trust tax returns are due on April 15, 2014 and in order to file your returns by that date we will need all tax documents by April 1, 2014.

Non Profit tax returns are due May 15, 2014 and in order to file your returns by that date we will need all tax documents by May 1, 2014.

If you have any questions just get in touch! Thank you and Happy New Year!

Meagan & Marian’s Handy Dandy Guide to Holiday Shopping


Echo Necklace from AKV

Abby Buchanan LMT :  If you buy someone you love a gift certificate to see Abby they will love you more than ever.  Also, holiday shopping is hard and you deserve a massage.  Treat yoself!

AK VintageLovely brass and bronze jewelry designs from Portland designer Anna Korte.

AppetiteMy laptop gets toted from place to place in one of Appetite’s computer bags, my pocketknife and wallet found a home in the most perfect of purses and the entire Magnolia Management headquarters would be rather barren if it weren’t for the vintage wares we found here.

Baby Wit : because babies deserve cool stuff too

Betsy & IyaI’m so smitten with Betsy & Iya’s newest line of jewels “Voyage” (see below) and also everything else she’s ever made.  You can shop all their collections online, at their brick & mortar store in NW Portland, or you can find them at a variety of holiday shows throughout the month.  They’ll be at Crafty Wonderland’s Colossal Holiday Sale & The Makery Winter Market on Dec 14th & 15th.

Darling PressDarling Press has beautifully hand printed holiday cards.   And, in a move sure to make your grandmother proud, you can stock up on thank you cards as well!

David Thomas LMT :  David is incredibly talented and works some serious magic with hot stones.

Dalarna Hoop Earrings from Betsy & Iya

Dalarna Hoop Earrings from Betsy & Iya

Eden :  stop in, say Hello to Rizzo (he’s a fluffy cat and is rather likable) and spend an hour or two getting lost looking at and smelling all the lovely things you will be purchasing your loved ones (and yourself) My personal favorite item of the moment is the DS & Durga perfume Cowboy Grass.

Flutter :  Described as a “Delightful Disarray of found objects and clutter” – Flutter is one of my favorite Portland stores.  Filled to the brim with all sorts of things you had no idea you needed!

FrawnFrawn jewelry is clean lined and beautiful – she also carries items for the men folk (tie clips and cufflinks) and ornaments!

Fuchsia : Fuchsia is a jewelry boutique in SE Portland in the Sellwood/Westmoreland neighborhood that stocks local, well-made and affordable goods!

Give and Take Resale :  Kenton’s sweetest consignment shop… plus they sell gorgeous handmade brooms.

Glacial Pace Recordings : <3

Grand MarketplaceIf you haven’t been to Grand Marketplace yet, you’re in for a treat. This is the most beautifully curated antique mall in town… and probably the largest.

Hand Eye Supply: Tool belts and safety glasses never looked so hot. Guarantee you’ll find something for the maker in your life.

St John's Ornament from Frawn

St John’s by Frawn

Haunt :  swooooooooooooooooo0ooon

Ink & Peat: Ink & peat is a lifestyle store which combines a clever mix of modern, vintage, and organically-inspired elements: a hand-selected array of unique home decor products combined with fresh floral designs.

Little Red Press: When you are finished up at Give & Take, swing in to say hello to the McPherson sisters and their collection of local art, printed tees and lovely greeting cards.

Make it Good: GLOW IN THE DARK UNDERPANTS.  need I say more?

Marriage Records: beautiful records, books, t-shirts and even a skate deck here and there.

McPherson Goods: brother of aforementioned McPherson sisters of Little Red Press, Scott began his line of beautifully made leather goods this year. I don’t even play the drums and I want one of his cymbal cases.

Nationale:  a lovely lovely lovely art gallery and boutique.


Cowboy Grass at Eden

Oko Gallery:  a small gallery and storefront in NW Portland.  I love the jewelry collection here!

Paxton Gate PDX:  “a store known for its almost magical mix of neo-Victorian delights, eclectic animal and plant ephemera, taxidermy, exotic plants—including the carnivorous variety—framed and mounted insects, jewelry, affordable art, furniture, unique gardening tools and more.”

Porch Light: “A mix of old and new, Porch Light offers everyday objects both useful and beautiful.  We feature rustic furniture, handmade jewelry, glassware, ceramics, wool blankets and throws, stationery and books, perfumes, candles and all manner of curious and useful objects for your home.” also, I LOVE PORCH LIGHT.

One Rainy Wish at Porch Light

One Rainy Wish at Porch Light

RGB Guitars: Nothing says love like a custom electric guitar. All one of a kind and handmade in Portland.

Sword & Fern: perfectly curated jewelry and local wares.  A personal favorite is magic hour candles.

Tasi: Tasi creates beautiful jewelry out of some amazing antique and natural stone beads from all over the world.

Thicket:  Christmas trees! beautiful wreaths! and winter blooming bulbs! oh my!

YO Vintage : online shopping for all you out of towners, although if you pop in their shop in NW you may get to meet Agnes – a dog after my own heart.